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NIH Data Management & Sharing Plan (DMSP): Budgeting for Sharing Data

This guide provides information for researchers submitting research proposals under the new NIH data sharing requirements: Effective January 25, 2023

Guidance for Budgeting for Data Sharing

What can you budget for?

Under the new policy in January 2023, investigators may request funds toward data management and sharing in the budget and budget justification sections of their applications.

Reasonable, allowable costs may be included in NIH budget requests for:

  • Curating data
  • Developing supporting documentation
  • Formatting data according to accepted community standards, or for transmission to and storage at a selected repository for long-term preservation and access
  • De-identifying data
  • Preparing metadata to foster discoverability, interpretation, and reuse
  • Local data management considerations, such as unique and specialized information infrastructure necessary to provide local management and preservation (for example, before deposit into an established repository).
  • Preserving and sharing data through established repositories, such as data deposit fees.
    • If the Data Management & Sharing Plan (DMSP) proposes deposition to multiple repositories, costs associated with each proposed repository may be included.

Unacceptable budget request elements: 

  • Infrastructure costs that are included in the institutional overhead (e.g., Facilities and Administrative costs)
  • Costs associated with the routine conduct of research
  • Costs associated with collecting or gaining access to research data (e.g., data access fees)

All allowable costs submitted in budget requests must be incurred during the performance period, even for scientific data and metadata preserved and shared beyond the award period. 

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